Right to Consent. Once a student has reached age 18, only
that student may release confidential information to individuals outside the
college and then only by written request. The student may share this
information with whomever the student chooses. For instance, students will
probably want to have academic transcripts sent to potential employers.
Some general
information about students will be made available to others. See the sections
titled “directory information” and “lists” below.
Students have
the right to make a written request that no information, including directory
information, be released regardless of the circumstances or the office involved.
Such requests must be made annually at the college services counter.
Any information
pertaining to students may be shared internally among faculty, staff, and
administrative offices.
Right of Access. Students have the right to inspect
information pertaining to them in various offices. To exercise this right, make
your request to the following offices:
|
academic records: |
dean,
registrar |
|
scholarships
and grants: |
financial aid |
|
student
accounts: |
college
services |
|
disciplinary matters: |
student life |
Right to Challenge. If you believe your educational records
contain inaccurate or misleading data, you may request that the college amend
those records. Make your request in writing to the office involved. If the
office refuses the amendment, the college will notify you in writing and
provide you an opportunity for a hearing. If you request a hearing in writing,
it will be conducted within 30 days and will be conducted by a party having no
direct interest in the outcome. You may have a representative present at the
hearing, including an attorney. The college will issue a written decision
within 30 days following the hearing. If the college will not make your
requested change, you have the right to insert explanatory material into the
record.
Directory Information. The following information has been
designated as directory information and will be released on an individual basis
to persons who inquire. Much of this information appears in the student
directory and other college publications.
These items may
be released: name, email address, local address and telephone, permanent
address and telephone, parent/guardian address and telephone, dates of
attendance, school previously attended, academic level, number of credits enrolled
in, enrollment category (full or part-time), class type (main campus,
professional studies, or online), major, minor, degrees received, awards and
honors received, date of birth, organization and sports
participation, height and weight of athletes, photograph, video.
Lists. Names and directory information are
released in list form to educational institutions students have previously
attended, for the purposes of follow-up studies.
Right to Notification. Students who claim a violation of this
policy may submit a complaint in writing to the Family Policy Compliance
Office, U.S. Department of Education, Washington, D.C., which will notify the
college that a valid complaint has been filed and ask the college to provide a
written response. The office investigates the complaint, and if it finds a
failure to comply with the act, will specify the steps to be taken by the
college and the time period in which to comply.
Information about Alumni, Applicants,
Faculty, Staff. The
alumni office may release names and addresses of previous students to class
representatives or others who will use the information only for doing college
business. Names of non-admitted students will not be released for any reason.
Names and addresses of faculty, constituents, or alumni may not be released for
purposes of solicitation by private business or commercial enterprise. Lists
that are compiled for the registrar’s purposes are not to be released to the
public or to be used by the public relations office in public activities,
unless prior permission has been received.