The Award Letter (Financial Aid)
Reading Self Service
Your Self Service account is the online window into your financial aid record. These screens allow you to manage your financial aid account whenever and whereever you choose. (Download the information on this page in a printable .pdf format.)
Log in to Self Service
Select the Finances tab.
Select the Financial Aid option in the Finances menu.
Select the academic year you would like to view.
Monitor your financial aid documents.
This section tells you what documents we have and what documents we still need.
View the budget used to package your financial aid.
We are federally required to calculate an estimated budget for every student who attends Southwestern. THIS IS NOT YOUR BILL. In this section, you can see the numbers we are using. The Student Budget lists annual costs for tuition, room, board, books and "other" expenses - things like gas to get back and forth from school and trips to the store for toothpaste, clothing and soap. These "other" costs are expenses that you will most likely experience, but will never appear on your Southwestern bill.
Secondly, the screen categorizes your financial aid into 1) how much is provided in the form of scholarships and grants (things you do not have to repay), and 2) how much is provided in the form of loans (money you do have to eventually repay).
Finally, the screen gives you a picture of how well Southwestern College fulfills your overall financial need considering ALL college expenses. This section uses the Expected Family Contribution (EFC) from the FAFSA to do this calculation. Again, THIS IS NOT YOUR BILL. The Total Remaining Unmet Need at the bottom of this section is for consumer information purposes only. For further information regarding the terminology in this section and about how federal financial need is determined, see Financial Aid Responsibilities.
View information about the loans on your financial aid award.
This section gives you two important pieces of information about your student loans: 1) The loan identification number which is used when communicating with companies who are servicing your loans, and 2) the payment periods for which your loans are covering. Use this information to connect your loans to the information on the National Student Loan Data System (NSLDS).
View your financial aid award.
This section is your "real-time" picture of your financial aid award as it is created. It lists your financial aid by total for the year (Total Fund Amount) and by the amount that will be applied to each semester (Scheduled Term Amount).
Where Can I Examine My Bill?
In addition to watching your financial aid take shape on the financial aid screens, you can also watch as it is applied to your account.
Select the Balance menu option on the Finances home page.
This section is where you can find a "real-time" view of your student account. This is different from the Statement menu option - which is a "snapshot" of your account on the first of each month.
Select the semester you would like to examine and change the view from a summary (the default) to Detail by Charges/Credits.
Examine your account's charges, credits and any anticipated financial aid.
Don't see any anticipated aid? The student account office begins requesting anticipated financial aid from the office of financial aid approximately one month prior to the beginning of each semester. No anticipated aid at this time may mean you still have something to do to get your financial aid ready. Go back to the financial aid tab and review your documents or email the Office of Financial Aid.
Don't see book charges? These appear after you order books using the book voucher. Please allow 3-5 business days for the charges to appear on your account.