Registrar's Office

The Office of the Registrar manages your academic record, from registration to graduation. We're your source of information on transfering credit, ordering transcripts, completing degree requirements, and anything to do with your academic status and information at Southwestern College.

Amended Grading Policy for Spring 2020

Southwestern College Amended Grading Policy for Grades Received in Spring 2020 only
Approved by Faculty Vote, April 16, 2020

In response to the disruptive circumstances created by the current global pandemic, Southwestern College has adopted the following temporary policy changes to mitigate the impact of this disruption on our students. This change will be in effect for Southwestern College Main Campus courses (see below for requirements for Education programs) currently underway in the Spring 2020 semester. The change does not apply to graduate courses or courses at Professional Studies.

View the Amended Grading Policy Spring 2020 (PDF)


Order Your Transcripts Online through Records Request in Self Service or, alternatively, via You can order as many transcripts as you like in one online session using any major credit card. We offer electronic transcript delivery to other educational institutions (through the National Student Clearinghouse), as well as mail, and overnight delivery options. For more information, click here.


Self Service Portal.  Southwestern College and the National Student Clearinghouse have teamed up to allow you secure 24/7 access to your academic records. You can access Records Request by logging onto Self Service using your student logon and password.

  • Obtain an enrollment certificate to print and mail to anyone that requests proof of enrollment.
  • View the enrollment information on file with the Clearinghouse.
  • View the student loan deferment notifications that the Clearinghouse has provided to lenders and guarantors.
  • View the proof(s) of enrollment that the Clearinghouse has provided to health insurers and other providers.
  • View specific information about your student loans. 
  • Order or track a transcript.

Contact Us

General inquiries, e-Transcripts and other electronic forms should be sent to
Office Hours:  8:00am-5:00pm, Monday through Friday
Christy Administration Building, First Floor

Mailing Address: Registrar's Office, Southwestern College, 100 College St., Winfield, KS  67156-2499 

Amanda McKimson, Registrar,
Nancy Morse, Assistant Registrar,
George Hindman, Data Management Specialist;

Telephone:  620-229-6268
Fax:  620-229-6384 *Please note: Faxed transcripts are not considered official*

Build a life

Build a life

Students are what make Student Life happen!

From carnivals to concerts, from Sutton Center to Campus Life, the Office of Student Affairs is available for you, the student.

learn more about student life