About Transcripts

A transcript is a certified copy of a student’s permanent academic record. It contains confidential information and cannot be released without the student’s signed, specific request.

Transcript requests are usually processed within 1-3 business days of receipt provided the student's account with the college is paid to date.  

Requests received after 12:00 p.m. CST will be processed no sooner than the following business day

Ordering Transcripts Online

Southwestern College has authorized the National Student Clearinghouse to provide transcript ordering via the Web. You can order transcripts using any major credit card. Your card will only be charged after your order has been completed.

There are two ways to order an official transcript(s) online: 

  1. If you know your username and password, log on to Self-Service, click on the Records Request link under Students, and then click on Order or Track a Transcript.  
  2. Alternatively, you can go directly to the Clearinghouse secure site at

The site will walk you through placing your order, including delivery options and fees. You can order as many transcripts as you like in a single session. A processing fee will be charged per transcript. Order updates will be emailed to you. You can also track your order online.

Ordering Transcripts via Mail

Please submit a completed Transcript Request Form (you must have Adobe Acrobat Reader in order to open this file, available here if needed) or submit your request in letter form with the following information:  

  1. Current name and any other names used on records
  2. Current address and phone number
  3. Date of birth
  4. Social security number or Student ID
  5. Dates of attendance
  6. Number of transcripts needed and where they are to be sent
  7. Check or money order (payable to Southwestern College)
  8. Signature and date of request

Send All Requests To:
Registrar’s Office
Southwestern College
100 College Street
Winfield, KS  67156

Ordering Transcripts In Person

(cash, check, and credit card payments accepted)

Transcript pick-up service is available from 8:00AM - 4:30PM. You must present a valid photo ID when picking up a transcript. No one else, including a spouse or parent, can pick up your transcript without written permission from you. The person picking up the transcript on your behalf must present a valid photo ID.

NOTE:  Transcripts mailed/given to the student are stamped "Issued to Student."  Some institutions will not accept such transcripts.


(per transcript)

Mail: $10.00
Electronic Delivery: $10.00
(Note: Electronic delivery through National Student Clearinghouse secure network to other educational institutions only. This link shows what institutions participate in the Electronic Transcript Exchange ETX )
Fax & Mail: $10.00
FedEx Overnight: $29.00
(Note: Overnight requests must be submitted before 12:00 pm CST. Some geographic locations are not supported by overnight service.)

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