SC

Campus Health Updates

COVID-19 Updates

  • Residence Halls and Many offices and spaces across campus remain open to students, faculty, and staff -- with increased expectations for cleaning/disinfecting, social distancing, and quarantine. All students living on campus are required to complete a health reporting form
  • Five cases of COVID-19 have been confirmed in Cowley County. 371 tests have returned negative and the results for 56 tests are pending in Cowley County.
  • Offices on campus remain open and are accessible by phone and email. An action planning team is developing a plan for college staff who work during the summer months to return to work on campus by June 1.
  • Commencement Exercises postponed to August 22-23
  • On-Ground camps and conferences for summer 2020 have been canceled. See virtual options and details here.
Updated 5/14/2020

 


Recent Community Messages

Frequently Asked Questions

Campus Event Cancellations


End of Year Message from President Andrews

Uploaded 5/6/2020



Announcements

 

CARES Act Funding for Students

Posted 05/18/2020

Southwestern College has received funds from the Department of Education, through the CARES Act. The college will use 50% of the funds, or $245,000, to provide Emergency Financial Aid Grants to students whose need, as determined by the federal government, is greatest. The remaining 50% of the funds, another $245,000, will be used to help provide refunds and credits of unused room and board fees to students. While only a limited number of students will receive the Emergency Financial Aid Grant through the CARES Act, the College will make sure that all students receive full refunds credited to their student accounts for any unused room and board fees during the spring semester.

The Emergency Financial Aid Grants will be disbursed to all students who are Pell-eligible, as determined by the federal government. That is approximately 260 Southwestern students. In identifying which students receive these grants, we worked within federal guidelines and identified financial needs as determined by the Free Application for Federal Student Aid (FAFSA).

To date, those grants have been issued, but we anticipate that they be processed and checks mailed out by June 1, 2020. These financial grants are one-time grants and Pell-eligible student recipients will be receiving a letter with more information, along with a check in the amount of $725 ($1,150 for those students who have a $0 Expected Family Contribution according to the 2019-2020 FAFSA).

If you have additional questions, please contact Brenda Hicks in The Office of Student Financial Aid.


Commencement Exercises for the Class of 2020

The commencement exercises for the Southwestern College Class of 2020 have been rescheduled for August 22-23, 2020. The college will also live-stream a virtual celebration of the graduating class on May 10 to mark the completion of their academic program.

The commencement planning team at Southwestern College has reviewed the results of the survey sent to graduating students. The survey had strong participation with an overwhelming majority expressing that they would prefer a traditional commencement ceremony held in late summer or August. Nearly 20% of the survey respondents expressed a preference for a virtual ceremony to be held in May. Given the input collected, the commencement planning team has decided to move forward in the following ways:

Virtual Celebration of the Class of 2020

Held May 10, 2020

A celebratory ceremony marking the completion of academic programs for our senior and graduate students was held via YouTube live-stream on May 10, 2020. The virtual ceremony included a conferral of degrees by President Brad Andrews and remarks from our Academic Dean, Ross Peterson-Veatch. It also included a brief address from Sandra Gasca-Gonzalez, who is a 1994 Southwestern College graduate and is serving on the college’s board of trustees. The celebration was not meant to replace our in-person commencement proceedings, which are being planned for August, but intended to celebrate and virtually gather the Class of 2020 on what would have been the day of their graduation day.

Diplomas will be sent via the US Postal Service with delivery confirmation to the student's permanent home address three to four weeks after May 10. If you have questions please contact our Registrar, Amanda McKimson.

Class of 2020 Commencement and Graduate Hooding Ceremonies

August 22-23

We are planning a traditional on-campus graduation ceremony for the weekend of August 22-23. This is the weekend immediately following the Moundbuilding Ceremony and Opening Convocation. As the fall semester begins on campus, it is always an exciting and celebratory time. It seems an appropriate moment to invite the Class of 2020 and graduate students back to campus to more fully celebrate their accomplishments at a formal commencement ceremony.

We are hopeful that we will be able to hold our typical graduate hooding ceremony and a commencement ceremony where the Class of 2020 can gather and be recognized in Jantz Stadium, as we normally do. However, we are asking that you reserve the full weekend in the event we may need to restrict the number of those gathering and schedule several smaller ceremonies throughout the weekend. Of course, as new public health information emerges and as decisions are made, we will communicate with graduates and their families. We are working to balance our strong desire to celebrate the accomplishments of our graduates while taking the necessary health safety precautions.

Though students recognized as Order of the Mound will be notified before the virtual ceremony on May 10, the traditional celebration of Order of the Mound including the signing of the ledger is also being planned for the weekend of August 22. The Fran Jabara Leadership Awards, and the Charles H. and Verda R. Kopke Distinguished Teaching Award Faculty Recognition will be announced and celebrated as part of the August commencement ceremony.

Option to join commencement exercises

May 9, 2021

We know that there are many events being rescheduled and planned for the late summer and we anticipate that some of you may encounter scheduling conflicts. We also recognize that some of you may prefer a traditional May commencement ceremony. Accordingly, graduates of the Class of 2020 are welcome to participate and walk as part of our May 2021 commencement exercises where you will be recognized as members of the Class of 2020. For students who find that this is the best option, we ask that you notify the Registrar’s Office.

It is our intention to do everything we can to celebrate and honor the Class of 2020 and we hope that the options outlined above offer a solution for each graduate. We look forward to celebrating the accomplishment and promise that commencement signifies.

Additional details about the virtual celebration to be held on May 10 and the commencement ceremony planned in August will be sent out as plans are finalized. Updates will also be posted to here.


Amended Grading Policy for Spring 2020

Posted 04/20/2020

Southwestern College Amended Grading Policy for Grades Received in Spring 2020 only
Approved by Faculty Vote, April 16, 2020

In response to the disruptive circumstances created by the current global pandemic, Southwestern College has adopted the following temporary policy changes to mitigate the impact of this disruption on our students. This change will be in effect for Southwestern College Main Campus courses (see below for requirements for Education programs) currently underway in the Spring 2020 semester. The change does not apply to graduate courses or courses at Professional Studies.

View the Amended Grading Policy Spring 2020 (PDF)



Refunds for unused room and board fees

Posted 03/31/2020

Southwestern College will take the following actions to refund unused housing and meal fees for the 2020 Spring Semester due to COVID-19:

  • Southwestern College will issue credits on student accounts for unused room and board fees.
  • Those credits will be calculated on a pro-rated basis – beginning from Monday, March 16 for those students who did not return to campus, and adjusted accordingly for those students who are residing on campus for part or all of the 8-week period following Spring Break.
  • The credits will be posted to student accounts at the end of the academic year and will be applied first to any outstanding balance on a student’s account.
  • Because faculty instruction is continuing on a remote basis and students are in the process of receiving credit hours toward completion of their academic program, no financial credit will be provided for tuition and other fees.
  • Graduating students, who have a credit on their account by the end of this academic semester, will receive a refund for that credit amount by the end of May.
  • For Returning students, any credit balance at the end of this academic semester will be applied toward charges for next academic year. Returning students, who would like a direct refund of the credit balance, please complete the direct refund request form. Direct refunds for returning students will be processed as soon as possible after the academic year ends and after credit balance refunds have been processed for graduating students.
  • For students living on campus throughout this semester, nothing changes with your billing or account. Residence halls remain open and campus dining services will continue to operate. Please see emails from student affairs staff regarding access to student services and residence life requirements in response to COVID-19.
  • For students who plan to complete the semester away from campus but have not yet checked out, there is no rush to collect your belongings right now. Residence Life staff will be in contact with you to schedule a residence hall check-out and time to gather your belongings once travel is safe. That check-out date will come sometime before May 8 when this academic term ends. In the interim if there is something you need from your room or if you have any other needs relative to your room on campus, email your resident director.
     

 

Email sent March 16, 2020 at 6:30pm CST
Subject: Update from President Andrews | March 16
To: Main Campus Students, Main Campus Employees, and Remote Employees
From: Brad Andrews, President

Dear Southwestern College Faculty, Staff and Students,

These are extraordinary times, to be sure. As we navigate these waters at Southwestern College, we continue to seek and follow the guidance and advice of our local health authorities, and the counsel of the Kansas Department of Health and Environment and the Centers for Disease Control.

With the benefit of that counsel and following their guidance, we remain fully committed to providing the very best educational experience that we can in the face of these unprecedented disruptions to our lives and work.

I met with faculty earlier this morning and the coaching staff after that. The administrative response team has been meeting daily since early last week, including through the weekend. We have regular meetings with local health authorities, city and county government managers, medical care providers and emergency responders as well. We are staying connected through this rapidly evolving health crisis.

Over the past 24 hours, there has been an update to our academic instruction timeline:

  • In-person academic gatherings (classes, tutoring, advisee meetings) are suspended until further notice
  • All courses will resume via remote learning next Monday, March 23

The faculty are using this time in order to transition your coursework to a remote format. You will be hearing from your instructors with additional information and should plan on resuming all of your coursework next Monday.

There will surely be additional updates and adjustments as we move forward in the coming days and weeks.

At Southwestern College:

We will finish the academic year. You have courses to finish, credit to attain, and degrees to complete. We will get it done, we will celebrate those of you who earn your degree, we will rest up over the summer, and we will gather in August to build our Mound and begin another academic year together. 

Faculty are working together right now to transition all coursework to a remote framework. Students should monitor their college provided email account for communication from your faculty and instructors in the coming days. As is always the case, students have a responsibility in their learning and in communicating needs with instructors.

Meanwhile, we will continue to closely monitor this unprecedented situation and remain in communication with our local public health authorities. Should we be able to resume safely offering in-person academic gatherings and work with those on campus, we will do so immediately. Should we be able to safely transition back to in-class delivery of all courses, we will look to do that as well.

Our residence halls remain open for those that need them. We recognize that, for many students, this is the safest place to be. They will continue to be welcome here and we will continue to care for them. For those students who want or need to be at home, we support that decision and are working to deliver all education and services to you remotely. For those students who are feeling conflicted, or are unsure, we advise and encourage you to stay home. You will be welcomed back on-campus at any point throughout the semester if circumstances change or your decision to remain home changes.

Offices and services remain open and operating for students – for those on campus and those who are learning remotely. Dining services, our Campus Food Pantry, maintenance, and other campus-specific services are in place. All offices remain open and accessible for students whether in-person, via phone call, or by email.

Event, activity, and travel restrictions are in place. All college events are canceled for the next two weeks. All gatherings, even informal ones, are limited to no more than 25 people. All spring athletic activities have been canceled by the NAIA. All student, faculty and staff travel out-of-state for college-related business or events has been indefinitely restricted.

We are strongly promoting self-care as a protection for both individuals and community. Please practice appropriate social distancing (maintain six-feet of distance, cover your cough/sneeze with your elbow, etc.). Please wash your hands frequently. Please be vigilant in self-monitoring for signs of symptoms of the virus – fever, cough, and tightness in the chest/respiratory distress. At the first sign of symptoms, self-isolate and contact your healthcare provider or the office of student affairs.

We are implementing heightened public health monitoring measures. Public Health officials have asked us to gather and maintain basic information from students, faculty, and staff in order to be prepared to quickly respond to further public health developments. Name, contact information, recent travel history, and exhibition of any virus related symptoms are asked for on the health reporting form.

We are reminding ourselves and others that community is more important than ever. To close, I would like to remind you to check-in on each other. Social-distancing, quarantine, and social-isolation are critical tactics in the prevention of spreading COVID-19, and we are responsible to each other to take appropriate precautions. However, we must stay connected in the ways that we can. Call, FaceTime, text, email, look for other creative ways to connect with your friends and express care. Let’s take care of each other, even at this time that calls on us to physically isolate ourselves as much as possible.

Please find more detailed information, updates, information about event cancellation, etc. on www.sckans.edu/health.

Join me in continuing to pray for our college and our Builder Family. This is a difficult time, and we will get through it together.

Sincerely,

Brad Andrews,
President
 


FREQUENTLY ASKED QUESTIONS (FAQ) 

Last revised May 19 at 2:00 p.m. CST


When will the campus reopen per Ad Astra Plan mandated by the State of Kansas?
Most employees of the college who typically work on campus through the summer months will resume work on campus beginning June 1. Some offices that perform tasks deemed essential relative to the operations of the college have been working on campus throughout the stay-at-home order. Meetings on campus will continue to occur via teleconference.

Are visitors allowed on campus? 
Most offices across campus are allowing visitors will again allow visitors beginning on June 1,  but are requesting that visitors make appointments ahead of time. If the business of the visit can be conducted via a phone or teleconference meeting that should be scheduled instead of a face-to-face visit. 

Will Southwestern students have access to CARES Act funds? 

Southwestern College has received funds from the Department of Education, through the CARES Act. The college will use 50% of the funds, or $245,000, to provide Emergency Financial Aid Grants to students whose need, as determined by the federal government, is greatest. The remaining 50% of the funds, another $245,000, will be used to help provide refunds and credits of unused room and board fees to students. While only a limited number of students will receive the Emergency Financial Aid Grant through the CARES Act, the College will make sure that all students receive full refunds credited to their student accounts for any unused room and board fees during the spring semester.

The Emergency Financial Aid Grants will be disbursed to all students who are Pell-eligible, as determined by the federal government. That is approximately 260 Southwestern students. In identifying which students receive these grants, we worked within federal guidelines and identified financial needs as determined by the Free Application for Federal Student Aid (FAFSA).

To date, those grants have been issued, but we anticipate that they be processed and checks mailed out by June 1, 2020. These financial grants are one-time grants and Pell-eligible student recipients will be receiving a letter with more information, along with a check in the amount of $725 ($1,150 for those students who have a $0 Expected Family Contribution according to the 2019-2020 FAFSA).

If you have additional questions, please contact Brenda Hicks in The Office of Student Financial Aid. 

How can our community combat stigmatization related to the coronavirus?
Even as we work to respond to this situation, we also reaffirm our commitment to a safe, supportive and inclusive educational environment. We need to work together to keep our college free of discrimination and harassment. It is the Builder way to seek opportunities to offer care and support to those who have family and friends directly or indirectly affected by COVID-19 – and to always treat people with respect and kindness.

Why did the college allow students to return to campus?
Many colleges and universities across the country kept their residence halls and dining venues open, we are doing the same.
Just like these other institutions, we have a responsibility to our students for whom campus is home. We have an obligation to house and feed our students. We have an obligation to care for our students, particularly those who may be displaced or encounter food insecurity without access to campus housing and dining.  All decisions we are making regarding what services remain open on campus are in conversation with our local public health authorities, and in full accordance with their guidance and recommendations.

I currently live on campus and have a difficult time affording groceries, is there someone who can help me? 
Students who are on campus, if you are in need of staple food items, contact campus security or email Patty.VanEtten@sckans.edu to schedule a delivery from the Campus Food Pantry.

What do I do if I am living on campus and begin to exhibit symptoms – who will help me?
Begin self-isolation and email or call our dean of students, Dan Falk. We are prepared to work with the local medical and healthcare providers and campus dining services, and others, to support you through this process.  Dan will coordinate a diagnostic exam visit by the City-Cowley County Health Department. As part of the health department’s procedure for diagnostic testing, we must notify the health department before you visit the health department. If you are in self-isolation the residence life team and dining service team are coordinating food delivery.

What does this mean for Baccalaureate, Graduate Hooding, and Commencement?
The commencement exercises for the Southwestern College Class of 2020 have been rescheduled for August 22-23, 2020. The college will also live-stream a virtual celebration of the graduating class on May 10 to mark the completion of their academic program. Click here for full announcement and details.

How do I best mitigate my risk for exposure/transmission of COVID-19?
Every student, faculty, staff who is on campus should implement frequent and effective hand-washing, appropriate social distancing, self-monitoring, and should report the onset of any symptoms. If any symptoms develop (fever, tightness of chest, cough), students should immediately notify our dean of students, Dan Falk, via phone or email; Faculty/staff should notify Lonnie Boyd.

I am uninsured, in Winfield and am in need of care – what do I do? 
While the City-Cowley County Health Department is offering diagnostic testing. The Community Health Center in Winfield offers income-based primary care to those who are uninsured or are without a primary care physician.

What about events scheduled on campus?
All non-academic events, until further notice, are canceled or postponed.

Details about the 2020 Commencement exercises can be found here.

Moving forward this semester we will look to mitigate exposure by limiting all non-academic gatherings on campus to no more than 10 persons.

Updates about events scheduled beyond March 30 will be posted here.

What travel is allowed moving forward? 
For all faculty, staff, and students there is a travel suspension in place for college-related business outside of Kansas. If you travel out of the state for any reason moving forward, personal or professional, then you are required to complete a health reporting form (these are available for both students and employees). A 14-day self-isolation period may be required upon your return as determined by the City-Cowley County Health Department.

What about athletics moving forward?
The National Association of Intercollegiate Athletics (NAIA) has a team in place to put an action plan into place for practice and competition in Fall 2020.

 
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